Every candidate gets a thoughtful next step.
RecruitBot NZ drafts timely, human-sounding follow-ups for every candidate in your pipeline. Your recruiters approve them in a click, and nobody falls through the cracks.
Now onboarding a small group of founding agencies.
- CV sent to clientFri
- Interview confirmedSat
- Post-interview thank-youTue 9:15 am
- Feedback updateThu
Follow-up should feel personal, without living in your recruiter's calendar.
Momentum slips
Strong candidates cool off, or accept another offer, while recruiters juggle calls, client briefs and urgent roles.
Admin takes over
Writing the same careful update again and again eats hours every week that could go into business development.
Experience varies
Candidate care depends on who has capacity that week, not on your agency's standard. Unsuccessful candidates often hear nothing at all.
A steady follow-up rhythm, with your recruiters in control.
RecruitBot does the remembering and the first draft. Your team keeps the relationship.
Add your candidates
Upload a list or add people as you go, with the role and the stage they're at.
Choose a sequence
Pick a follow-up rhythm for each stage: applied, submitted, interviewed, offered, placed or unsuccessful.
Review the drafts
Each morning, RecruitBot drafts messages in your agency's tone. Approve, tweak or skip in seconds.
Stay on top of it
See every planned touchpoint across the team, so no candidate is left wondering.
Stop losing placements to poor follow-up.
Get The NZ Recruiter's Follow-Up Checklist: seven follow-up moments every New Zealand agency should systemise, with timing, example wording and the compliance basics.
- The 24-hour rule after every interview
- How to close the loop with unsuccessful candidates
- Consent and unsubscribe basics under NZ law
Download the PDF
Built around how NZ agencies actually work.
Stage-based follow-up
Check-ins that match where each candidate is in their journey, from first application to their first month in the new job.
Human approval
Nothing sends without a recruiter's say-so. High-value conversations get flagged for a personal call instead.
Agency visibility
One view of every planned touchpoint, reply and outcome, so managers can see candidate care is happening.
Your agency's voice
Set your tone once (warm, brief or formal) and every draft follows it, including te reo greetings if you use them.
Privacy by design
Built around the NZ Privacy Act 2020 and the Unsolicited Electronic Messages Act, with unsubscribe handled automatically.
Local support
Set up and supported from Christchurch by someone who has spent 40 years in NZ and Australian B2B sales.
Pricing that keeps pace with your placements.
Monthly plans in NZD, excluding GST. No lock-in contract.
Starter
Specialist teams of 1–3 recruiters ready to make follow-up consistent.
- Up to 3 recruiter seats
- Up to 300 active candidates
- Follow-up sequences for every stage
- Recruiter approval before anything sends
- Email support
Growth
Growing agencies that need a dependable communication rhythm.
- Up to 8 recruiter seats
- Up to 1,000 active candidates
- Everything in Starter
- Shared agency templates and tone
- Team dashboard of every planned touchpoint
Scale
Established teams with high-volume candidate care.
- Up to 20 recruiter seats
- Up to 3,000 active candidates
- Everything in Growth
- Client follow-up sequences
- Priority onboarding with Allan
Founding agency offer: the first agencies to join get hands-on setup with Allan and keep their founding price for as long as they stay.
Common questions
Does RecruitBot send messages without us seeing them?
No. Every message is drafted for a recruiter to approve, edit or skip. You stay in control of what goes out under your agency's name.
Will the messages sound like a robot?
They're written to sound like a considerate recruiter: short, specific to the role and stage, and in the tone you choose. Try the free follow-up writer to see the style.
Does it work with our ATS?
You can start with a simple candidate upload. Integrations with the systems NZ agencies use most are on the roadmap. Tell us which one you use when you book a demo.
What about the Unsolicited Electronic Messages Act?
RecruitBot identifies your agency as the sender, includes a working unsubscribe in every message and stops messaging anyone who opts out. You're still responsible for having consent to contact your candidates. Our guides cover the basics.
What is a founding agency?
We're onboarding a small group of agencies first. Founding agencies get hands-on setup, a direct line to shape the product and their founding price locked in.
Give every candidate a considered next step.
See how RecruitBot NZ can strengthen your agency's follow-up without adding another admin layer. A 20-minute call, no pressure.